Using TapForms on multiple computers

Hi TEIB,

1. If all your devices are using the same iCloud ID, then you can sync between them. It’s not a fully automatic process. If someone makes changes on their copy of Tap Forms, they would have to click on the upload to iCloud button to send the data over to the other computers. The data will go up to iCloud and then down to your other computers.

2. Each copy of Tap Forms must be a separate purchase, but they can all be used at the same time. Each computer stores its own copy of the database so you can each edit data at the same time. You exchange records by syncing with iCloud whenever you have changes to send. Changes will be merged. However, if one person deletes a record, that same record will be deleted across all other instances of Tap Forms attached to the same iCloud Apple ID.

3. You can watch the iCloud Sync video in the online manual to see how sync works. I demonstrate syncing between a Mac and an iPhone, but the process is identical between Mac and Mac.

http://www.manula.com/manuals/tap-zapp/tap-forms-mac/2.0/en/topic/icloud-sync

Thanks!

Brendan

Hello TEIB,

In general, when purchasing for business, you would be using a different Apple ID for each computer. It’s all basically on the honour system. There is also the Apple Volume Purchase Program. If you’re using the same Apple ID for each computer, then you only have the option to install and not purchase if you’ve already purchased it on another computer.

You’re referring to the records list view. You can modify that by editing the form template and rearranging the fields by dragging them up and down. Bento templates generally import the Date Created and Date Modified as the first two fields. So by editing the template in Tap Forms you can change that.

There are tutorial videos on my support page which should help with that. Also see the online user manual available from the Help menu.

Thanks!

Brendan

Hi TEIB,

You need to go to the Field Properties after clicking the Edit button at the lower-left of the window and drag your two top date fields down or remove them altogether if you don’t want or need them. You can drag the most relevant field up to the top position. You’ll see the left side update after you click the Done button.

Thanks!

Brendan

Hi TEIB,

You can create “Smart Lists” or “Saved Searches” in Tap Forms’ parlance by clicking on the search button just to the left of the Search field. From there you can create custom search rules and then click the Save button to create your saved search. You can create as many as you like targeting specific fields and specific values.

If you edit your form and set your name as the First Sort field then they should sort properly according to the direction also selected (ascending or descending).

Thanks!

Brendan

That’s controlled by the First Sort Field. What do you have it set to? I would need to see the form template too if possible. At least the contents of the edit form tabs.

Tap Forms has two different forms of calculations. The first is a dedicated Calculation field type. With that you can customize a formula to suit your needs. For example [Price] * [Quantity] * 1.0.5. Where [Price] and [Quantity] are fields within your form.

The second type of calculation is an aggregate calculation for a field across all records in your form. That’s equivalent to the summary row in your attached screenshot. You can enable that by setting the Calculation Type property on your Number, Calculation, or other type of field. You can choose either Total, Minimum, Maximum, or Average. Then, you can enable the summary row by clicking on the Sigma button at the bottom of the multi-column list view. With the single-column list view, the summary for a single selected field displays at the bottom of the records list. There’s a popup there, so you can see the value for all of your fields which have the Calculation Type set on them and you can choose which one to display there.

Hope that helps!

Brendan